To help you prepare for the upcoming grant application deadline, we have provided a set of questions found in the 2008 grant application.
Summer Youth Program Fund (SYPF)
of Maricopa County
Summer 2008 Application
Pre-Qualifying Question:
We have carefully read the information provided about the Summer Youth Program Fund. The board of directors has approved the submission of this proposal. If we receive a grant, we agree to use the funds as granted and will submit an evaluation report on or before Friday, September 26, 2008. We will allow the funders to use information provided in this request for public information pieces and will mention each funder’s support in any publicity generated regarding the project. I accept the above statements by having a board member or executive director of the organization check the certification statement in our organizational profile.
Project Name:
Project Summary (up to 3,000 characters or 500 words):
Requested Amount:
Total Summer Program Budget (TSPB):
Name of Responsible Applicant Organization, address, city, state and zip::
Give the name of a contact person for this grant and their job title. (This person should be available for all grant correspondence and be able to answer questions on the proposal.)
Give the telephone number, fax and e-mail address for the contact person named above.
List all program site addresses. Be sure to include building name, street address, city and zip
Program Emphasis
Please rank the one primary emphasis of your program with a “1” and any secondary emphases
with “2”’s:
Academic/Educational
Arts/Culture
Disability
Environment/Nature
Personal development
Recreation/Physical Activity
Other (please specify)
Program Term
What is the program start date?
What is the program end date?
Program Fees
What is the program fee per child? Be sure to include whether the fee is per day, per week, per month or for the entire summer.
Program Data
Number of days the program will operate per week:
Number of hours per day:
Number of sessions/program cycles per summer:
Average number of youth expected daily
Total number of unduplicated youth the program will serve the entire summer (count
each child once regardless of number of days attended)
Percentage of summer youth that are served year round by your organization.
Percentage of summer youth that reside in Maricopa County
Percentage of summer youth that receive free or reduced lunch
Percentage of summer youth expected to be male
Percentage of summer youth expected to be female
Percentage of summer youth with disabilities (mental and/or physical)
Participant Ages
Indicate the total number of unduplicated youth projected to be served in each of the following age categories: (The numbers indicated in each age category should equal the total number of unduplicated youth served the entire summer as indicated in answer above).
Age 6-8
Age 9-10
Age 11-13
Age 14-16
Age 17-18
Program History 2006
Projected youth attendance in 2006
Actual youth attendance in 2006
Percent of youth from Maricopa County in 2006
Number on waiting list in 2006
Projected program budget amount in 2006
Actual program budget amount in 2006
List Funding Sources and Amounts Here
Program History 2007
Projected youth attendance in 2007
Actual youth attendance in 2007
Percent of youth from Maricopa County in 2007
Number on waiting list in 2007
Projected program budget amount in 2007
Actual program budget amount in 2007
List Funding Sources and Amounts Here
Program Projection for 2008
Projected youth attendance in 2008
Projected percent of youth from Maricopa County in 2008
Projected budget amount in 2008
List Funding Sources and Amounts Here
Organizational Information
Briefly describe you organization, its purpose and the population served. (100 word maximum)
If applicable, describe collaborations or shared activities with other nonprofit, for-profit or government agencies. Be specific in describing the roles of each organization in delivering the program. Include contact name and phone for each collaborating entity and indicate whether they are committed program collaboration or a potential program collaboration. (100 word maximum)
Summer Program Overview
Briefly describe your summer program, its history and how it has evolved. (300 word maximum)
Summer Program Detail
Geographic area(s) to be served (specify neighborhoods, schools districts, cities or townships).
What need does your program meet in your area (be specific)?
How does your summer program add value for the participating youth? (Ex: What is unique and/or compelling about the programs and services you offer?)
If your program charges a fee, how does your program accommodate those who cannot afford your weekly fees, field trip expenses, or other costs? Based on your 2006 summer program, how many youth received reduced fee or full scholarship support?
If you receive only part of your grant request or other funding, what program modifications will you make (Ex: fewer staff, less hours, fewer days, fewer field trips, etc.)?
List any agency license, certification or accreditation:
List any staff pre-screening, license, certification or accreditation:
Summer Program Activities
Describe program components and daily activities. Include: Program Activity, Percentage of Time and Specific Activities and how often they will occur. Be specific! Example: Remedial Education, 10% of time, Remedial math and writing classes 3 times per week for 2 hours/day *Content contains health and fitness information
Show the total number of administrative personnel who will staff the summer program. Be sure to indicate how many are summer-only staff and how many are existing organization staff.
Summer Program Staff
Show the total number of paid program staff who will staff the summer program. Be sure to indicate how many are summer-only staff and how many are existing organization staff.
Show the total number of youth staff stipends who will staff the summer program. Be sure to indicate how many are summer-only staff and how many are existing organization staff.
Show the total number of unpaid volunteers who will staff the summer program. Be sure to indicate how many are summer-only staff and how many are existing organization staff.
Indicate the expected number of paid summer program staff and volunteers who have less than a high school education.
Indicate the expected number of paid summer program staff and volunteers who are high school graduates.
Indicate the expected number of paid summer program staff and volunteers who have a Bachelors Degree.
Indicate the expected number of paid summer program staff and volunteers who have a Graduate Degree.
Ratio of daily volunteers and/or paid program staff to daily number of participating youth.
Summer Program Evaluation
Clearly list your summer program's expected outcomes and evaluation methods. Outcomes should be specific and measurable. Example: Outcome: 40 students will become better problem solvers. Eval. Method: Instructor monitoring and observations.
How will youth, parents and community groups be involved in your evaluation?
Funders Checklist
The following funders within the SYPF collaborative will only fund an organization one grant per calendar year. If you are concerned about a grant submitted directly to a particular funder, you are able to request these funders not review your SYPF request. Please check the funder(s) that you do NOT want to consider your SYPF request. Nina Mason Pulliam Charitable Trust, Peoria Diamond Club, Phoenix Suns Charities, Thunderbird Charities.